Employees — List & management

Employee management is the central hub for everything related to your team in Vinitor. Here you create user accounts, assign roles and permissions, organise employees in teams and keep track of working hours and absences.

Note

Navigate to Employees in the sidebar to open employee management.

Four sections

The employee page is divided into four tabs:

Tab	Description
Employees	List of all users with contact details and roles — here you create, edit and archive accounts
Teams	Team overview with team lead and members
Time tracking	Monthly overview with target/actual comparison, chart and export functions
Absence	Calendar and list view for leave and sick leave with approval workflow

Employee list

The table in the Employees tab shows the following columns:

Column	Description
Checkbox	Multiple selection for bulk actions (edit, delete)
Avatar	User profile picture
First name	First name of the employee
Last name	Last name of the employee
Username	Automatically generated or manually customised username
Email	Email address (optional)
Phone	Phone number (optional)
Role	Assigned role (Owner, Administrator, Lead, Employee)

All columns are sortable. You can filter by name, username, email and other fields using the search field.

Teams

In the Teams tab you see all teams as cards. Each card shows the team name, the team lead (if assigned) and the avatars of the members.

For details on team management, see Teams.

Time tracking

The Time tracking tab provides a monthly overview of recorded working hours for all employees. A bar chart at the top shows the daily distribution, and below it a table lists the target and actual hours with the difference for each employee. The data can be exported as PDF or CSV.

For details, see Time tracking.

Absence

In the Absence tab you manage leave and sick leave requests. The view offers a calendar and a list of all absence requests. Requests can be approved or rejected.

For details, see Annual leave & sick leave.

Detail view

Click on an employee in the list to open the detail view. This shows all information for the selected user:

Left column:

• Profile card — Avatar, name, username, role, contact details
• Teams — Associated teams as clickable chips

Right column:

• Assigned tasks — Table of current tasks
• Salary — Current and past salary entries

Lower tabs:

• Time tracking — Individual working time overview with weekly schedule
• Absences — Holiday entitlements and sick leave for the employee

Actions:

• Edit profile (name, contact details, role, profile picture)
• Reset password
• Archive user

Permissions

The following permissions are relevant for employee management:

Permission	Description
USER_READ	View employee list and detail view
USER_WRITE	Create and edit employees
USER_DELETE	Archive/delete employees
USER_WRITE_SELF	Edit own profile (name, contact details, profile picture)

A complete overview of all 32 permissions can be found under Roles & permissions.

Mobile app

In the mobile app employees can:

• View own profile
• Change phone number, email and profile picture
• Request leave and view leave history

Note

Creating and editing users, managing roles and teams, and viewing salary data are only available in the dashboard.

Related pages

Create users Create individually or multiple at once

Roles & permissions Role system and all 32 permissions

Teams Organise employees in teams

Working time models Manage weekly schedules and salary entries